Introduction

Protecting your forms from unauthorized access is now easier with the addition of password protection to Gravity Forms. If you have forms that should be filled and submitted only by authorized users, like internal forms of an organization, or you want to give access to only paid clients, etc, then password-protected forms are the way to go.

With Anti Spam Pro for Gravity Forms, you can add a password without writing a single piece of code. The password screen is fully customizable as well, so it matches your website’s branding. In this article, we will go through the whole setup of setting up password protection.

Steps to Password-Protect Gravity Forms in the Frontend

Follow these simple steps to enable password protection for your Gravity Forms in the frontend.

• Make sure you have installed and activated Anti Spam Pro for Gravity Forms.
• Navigate to Forms -> Booster from your website’s backend.
• Now select the Gravity Form that you want to password-protect.
• Navigate to the Anti Spam panel and then go to the Verifications section.
• Enable Form Verification and then select password under verification type.
• You can also customize heading text, display message, validation message, and verification text.

Once you have followed the steps above, click on the save button to make your changes live. Now, when someone opens the form on the frontend then they will see the password field instead of the form. If they enter a password that matches the one you have set up, then they will see the form; otherwise, your custom validation message will be shown.

Use Cases for Password-Protected Gravity Forms

Below are some of the practical use cases where password-protected Gravity Forms is an essential part for security, spam protection, as well as easy management of submitted data.

1. Client-Only Access to Private Forms

Let’s assume you are a web design agency and have a project intake form. You have the form on a URL that is publicly accessible, but you only want your clients to fill out the form. In this case, you will share the URL and password of the form with the client using email, chat, or a choice of communication channels. 

You don’t want random bots to fill this form, as it will create unnecessary work for your team to go through the submission and then figure out that it is a bot submission.

2. Exclusive Giveaways or Promotions

Let’s assume you organized an event, and for the people who attended this event, you want to give an exclusive giveaway or promo offer. You can share the password for the giveaway form during the event, and users can fill it out.

Since this is meant to be an exclusive offer for attendees, password protection is a must-have for it.

3. Internal Team Surveys or Feedback

Let’s assume your organization has an internal survey or feedback system.  The HR team can send the form along with the password to employees so that they can fill out the form about workplace satisfaction.

As you can see above, multiple scenarios require password protection. 

Final Thoughts

Adding password protection to your Gravity Forms is quick and simple with Anti Spam Pro for Gravity Forms. Whether you need to prevent spam, protect forms from unauthorized access, or you are collecting sensitive information, this no-code method gets the job done.